Have you ever been surprised by how large corporations and e-commerce titans like Amazon, Flipkart, and Uber manage orders and deliveries? How do they ensure that all orders are delivered on time and to the correct location? Fleet Management Software is the answer to all of these questions.
So, what exactly is Fleet Management Software?
Top 20 Benefits of Using Fleet Management Software
Health and Safety
Scheduling and Dispatching
Driving Behavior Analysis
GPS Vehicle Tracking
Positive Driving Habits
Better Customer Service
Reduce Fuel Costs
Ensure Vehicle’s Security
Analytics and Reporting
A fleet management system (FMS) is a system that provides fleet managers with a complete overview and control over their fleets. All fleet management tasks, including vehicle acquisition and management, can be centralized with these solutions. The primary function of a vehicle fleet management system is to collect, store, process, organize, analyze, and report fleet information.
With Fleet Management Software, you can catapult your business potential to great heights. Any fleet owner would like to lower their daily operating costs and reinvest the savings in expanding their business. The good news is that a robust fleet management system can help the fleet owner save money by increasing efficiency and productivity.
However, depending on the type of fleet management system, it may include features to:
Improve the safety and working conditions of the fleet.
Improve driver behavior and performance to combat unsafe driving.
Schedule work shifts and hours
Utilize driver retention.
Track vehicles, assets, and professional equipment (even trailers and containers)
Schedule routine maintenance.
Manage your fuel consumption.
Keep an eye out for flaws.
Keep track of your mileage and deductible expenses.
Create customized reports for all parties involved.
Fleet management is easy when your business has only eight to ten vehicles. But when you have hundreds and thousands of cars/taxis, you will need a robust fleet management system, or else you will become frustrated by the sheer volume of work.
Back in the day, fleet solutions used to serve drivers, vehicles, or managers. But as technology advances, modern-day fleet management systems can now help all three groups simultaneously. The benefits of fleet management software are countless, but the most significant impact is on the efficiency of fleet managers. Here's how fleet management solutions can benefit your business.
1. Fully Automated
With fleet managers' hectic schedules, it's challenging to find time to enter data and analyze it. The ability to automate processes and data collection is one of the most inherent benefits of fleet management software.
The cost-effectiveness of a fleet management system is one of its most appealing features. The main reason for this is that it can perform a wide range of tasks that would otherwise necessitate the help and support of an expert. A Fleet Management Software can handle everything from employee management to fleet monitoring and maintenance.
3. Health and Safety
Health and safety are as important as fuel, vehicles, and maintenance. To handle risks, gather information, and prevent accidents, you must have a fleet management system in place. Having a fleet management system helps businesses keep track of routine repairs, reducing the risk of breakdowns and accidents.
4. Increase Productivity
Delays, idling, and downtime reduce driver performance, and as a result, operating costs will increase. In the workplace, fleet managers can be proactive by keeping track of idle time, driver activity, and driving habits, and this helps in lowering vehicle emissions and fuel costs.
5. Cost Management
Drivers, vehicles, and fuel are all costly. They can be much more expensive if you don't track and report in the same way you do for company finances. The goal of fleet management is to streamline fleet operations, allowing businesses to control their costs efficiently.
6. Driver Management
Many people are unaware that the soul of your business is your drivers, not the hundreds or thousands of fleets you have. Your fleet will not properly function if you do not have a good driver. The fleet management system will help improve your drivers' efficiency by providing data such as average driving speed, the route, driving style, etc.
7. Report Management
Modern fleet management software has a reporting feature that allows you to manage and control all of your daily business operations. The vehicle tracking system can handle all types of reporting, from employee reports to trip reports.
8. Real-Time Supervision
A fleet management system allows you to track any vehicle in real-time. You'll know if the customer has received or is on its way to receiving the item they ordered. You can also see if your driver is active or idle. As a result, you can improve the quality of your service and the satisfaction of your customers.
9. Scheduling and Dispatching
Fleet management systems (FMS) with robust scheduling and dispatch capabilities are required to make dispatching operations easy and efficient. Fleet Management System lets the fleet get more jobs completed on time by optimizing dispatching and increasing schedule productivity.
10. Driving Behavior Analysis
Trucking companies lose a significant amount of money due to poor driver behavior. A driving behavior analysis module is available in fleet management systems, allowing you to identify factors such as harsh driving, acceleration, speed, idling, braking, and more. You can use this information to train your drivers and enhance their performance.
11. GPS Vehicle Tracking
The use of GPS tracking is an essential aspect of fleet management. A GPS tracking device is mounted on every vehicle in the fleet when you implement a fleet management system. You can use real-time location tracking to see which routes your drivers are taking, where they're stopping, and how long they're taking to reach, etc.
12. Fleet Alerts
Responding quickly to various fleet situations is the key to effective fleet management. You can create custom alerts with the help of vehicle fleet management software to meet your specific needs. These alerts will notify you in case of a problem or a malfunction. As a result, you'll be able to make fast business decisions based on accurate information.
13. Route Optimization
Driving longer routes result in increased fuel consumption and downtimes, all of which contribute to increased losses. Every fleet management software solution includes a route planning and managing module that allows you to optimize fleet routes. Using intelligent analytics in fleet management software, you can determine the shortest path for delivery.
14. Preventive Maintenance
Fleet management software allows the user to receive real-time updates on the fleet's performance. The software also provides critical reports on vital aspects of the fleet, such as engine condition, fuel monitoring, ignition mode, and much more. Therefore, you will get an idea about the overall usage of the vehicle.
15. Positive Driving Habits
When using a fleet management system, drivers can quickly become aware of their inefficient driving habits. Fleet managers can also detect and correct unsafe driving behaviors in real-time. This safe driving has a significant impact on your trucking company's overall efficiency and productivity.
16. Asset Tracking
Asset tracking entails accurately tracking assets, tracking real-time asset movement, and storing critical information about your valuable assets in a centralized location. Fleet management software integrates Google maps, GPS tools, and asset tracking systems to provide detailed information on fleets and drivers alike.
17. Better Customer Service
Customers can get real-time information about the location of their assets thanks to integrated tracking systems. Furthermore, due to effective time management, they get their cargo safely and on time, which, in turn, increases overall customer satisfaction and may result in long-term involvement, which means long-term revenue.
18. Reduce Fuel Costs
Businesses that use fleet tracking systems save a significant amount of money on fuel due to a wide variety of factors such as better route planning, less idling, better driver behavior, and much more. Fleet tracking data can help determine the best routes that save time and money while increasing driver productivity and lowering unnecessary fuel costs.
19. Ensure Vehicle’s Security
Since vehicles offer more advantages to business owners, keeping them safe should be a top priority. A fleet management software can help businesses keep track of all of their vehicles at all times. Tracking the vehicle movement ensures no unnecessary delays or path deviations. As a result, it has a lower risk of being stolen or being involved in a fatal accident.
20. Analytics and Reporting
The fleet management software collects valuable information and gives better insights. With the help of GPS functionality, the system generates information on vehicle repairs, driving methods, delivery time, rest breaks, and much more. These findings will benefit managers in better understanding their drivers' productivity and directing them accordingly.
Well, the benefits of fleet management systems don't end here. Users can undoubtedly see increased productivity over time, both directly and indirectly. The time, effort, labor cost, and, most importantly, revenue would reflect this more clearly. Keeping track of a fleet and its drivers is a never-ending job. For managers, fleet management software is a welcome break from all the time-consuming activities. They can now easily handle any number of vehicles with this single software.